If you need legal agreement, it is usually easy to find online models for general agreements such as customer contracts, leases, non-compete contracts and employment contracts. In some cases, you need to document an agreement that does not do the trick. This is the case when a trial process or Memorandum of Understanding (MOU) is useful. There are several reasons why the parties may enter into a mail-order agreement prior to the execution of a formal contract. First, the parties may not be able to agree in a timely manner to all the conditions for awarding the risks of a formal contract, so that an owner can meet a consideration on the part of his lender, a local authority, a local settlement or some other consideration. Second, an accelerated project in which construction and planning progress both often results in very strict time constraints for contractors who do not allow time for the parties to negotiate a formal contract.3 Third, the owner may require the contractor to perform certain preparatory work before a formal agreement is reached. For example, the owner may ask the contractor to mobilize before a formal agreement is reached, start preparing bids, order long items online, or block prices for suppliers and suppliers. Finally, the parties may not be able to agree on essential elements such as the price or scope of the work for the entire project. In these cases, the parties may wish to advance some preliminary work through a mail-order agreement, as they can only agree on the price of an initial phase of the project.
In order to avoid any dispute over the scope and applicability of a mail-order agreement, the parties should ensure that certain languages are included in their correspondence arrangements, including: listing the main points of the agreement in the text of the letter or agreement and, where possible, providing specific and detailed information. This should include certain items for sale, rental space or rental services.